Material and submittal tracking
You know what is late before the crew shows up to install it.
Submittals, releases, and deliveries tracked against the work they feed.
We design, build and connect the workflow to your existing operation. Your company owns the finished system and its record. Your people keep judgment and approval.
Where we start
Start with the current register, supplier responses and planned installation dates. Agree who updates each status and who approves technical acceptance and purchasing.
The estimator or PM keeping the procurement list alive by hand.
How we modernize
We preserve the operating knowledge and systems that already create value, then modernize the parts that constrain execution.
A workflow to discuss
The project manager has two delivery dates for the same item.
The submittal register shows an item awaiting review. A supplier email shows a delivery date. The field lookahead assumes the material is released, but nobody has connected those records.
- The record moves
- Link the submittal revision, review status, purchase release and supplier response to the activity they support. Preserve the source and date of each update.
- People decide
- Authorized people accept technical submissions, select suppliers and approve expenditure. The superintendent decides whether to resequence the work.
- What we check
- Check whether the release and delivery status can be traced to a current response, whether exceptions have an owner and how much manual reconciliation remains.
This is an example of a workflow to scope, not a reported client result. Access, responsibilities and acceptance criteria are agreed before a build.
What this costs in admin work today
- A spreadsheet nobody trusts after week three
- Phone calls to suppliers to re-confirm dates
- Field finds out a release slipped when the wall is open
- Two people keep two versions of the same list
What the workflow carries instead
- Each item tied to the work it feeds
- Dates updated in one place everyone reads
- A short list of what is at risk this week
- A record of when you asked and what you were told
What stays with your people
Nothing here replaces the person. It replaces the part of their week that never needed their judgment.
- Who to call and how hard to press
- Whether to resequence or wait
- Technical acceptance, supplier selection and purchasing approval
Other places we start
Construction daily reports
Crew activity, conditions, delays, and photos land in one record the day they occur.
Change and extra work capture
Direction, scope, hours, and evidence captured at the moment, so the ticket writes itself.
Look-ahead and manpower
Crew plan, constraints, and the general contractor schedule reconciled in one view.